“Must Do, Should Do, Could Do” Framework
Eliminate unnecessary tasks and build in time for the things that matter the most!
We’ve all been there—feeling like we’re juggling a million things, working through endless to-do lists, and wondering why there’s never enough time to do what we really want. It’s exhausting, right? But here's the good news: it doesn’t have to be that way. Today, I want to talk about how to build a balanced routine that prioritizes what matters most—while still leaving time for rest and recharging.
Sound too good to be true? Stick with me.
The Importance of Balance in Routine
As we’ve talked about in previous newsletters, routines are the backbone of a productive life. They give us structure and free up mental energy to focus on the things that really move the needle. But here's the thing: routines only work when they’re balanced. Too much structure can feel suffocating, and too little leaves us spinning our wheels, doing a lot but accomplishing little. Finding that balance is key.
And that’s where today’s framework comes in.
The "Must Do, Should Do, Could Do" Framework
If you’ve ever felt like everything on your to-do list has to get done, you’re not alone. Sometimes we get stuck believing that every single task is a "MUST do," when in reality, only a few things are truly essential. The "Must Do, Should Do, Could Do" framework helps us separate what’s really important from what’s just noise. It's all about simplifying your tasks so that you can focus on what truly matters and, most importantly, leave room for rest.
Here's how it works:
Must Do: Your Non-Negotiables
These are the tasks that absolutely must get done. They’re the things that align with your biggest goals, values, and priorities. Think of them as your daily anchors—the things that make you feel accomplished when you go to bed at night.
For example, maybe your Must Do is taking your dog on a walk (gotta keep those tails wagging!) or finishing a work project that’s due. These are your non-negotiables, and focusing on them first ensures that the essentials are always taken care of.
Should Do: Important, But Flexible
Should Do tasks are important, but they come with a little more flexibility. These are the things you should do to support your Must Dos, but if life gets in the way, it’s okay to adjust or push them to another time. Maybe it’s responding to emails, tidying up the house, or meal prepping for the week.
Think of your Should Dos as a supportive cast—they help, but they’re not the star of the show.
Could Do: The Nice-to-Haves
Could Do tasks are the things that can wait. These are the items that often clog up our to-do lists and make us feel like we’re doing all the things, when in reality, they don’t need to be done right away—or at all. The beauty of the Could Do list is that it gives you permission to let things go, delay them, or drop them entirely. It could be reorganizing your closet or catching up on that new show you’ve been meaning to watch.
By limiting your Could Do tasks, you’re freeing up time to rest and recharge, which will keep you energized and focused on your Must Dos.
Eliminating Unnecessary Tasks & Building in Downtime
The beauty of the "Must Do, Should Do, Could Do" framework is that it helps you eliminate unnecessary tasks and focus on the ones that matter. It’s easy to fall into the trap of thinking that being busy means being productive, but by narrowing your focus, you’re actually getting more done with less effort. And, by making space for downtime, you’re avoiding burnout and allowing yourself to recharge.
You don’t have to do everything—just the things that count.
Staying Consistent, Energized, and Focused
Remember, routines are about consistency, not perfection. When you build balance into your routine—by focusing on your Must Dos and Should Dos, and letting your Could Dos take a backseat—you set yourself up for long-term success. You’ll stay energized, focused, and, most importantly, you’ll have time for the things that matter most. (Psst…like those extra belly rubs for your pup!)
What’s On Your List?
So, what’s on your Must Do, Should Do, and Could Do list today? Take a moment to write it out. Prioritize what really matters, and give yourself permission to rest and recharge when you need to. It’s all about balance!